When

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Start here
  • Welcome to When
  • Create your first event
  • Events, periods, and calendars
  • Send feedback
  • Set up When
Use the calendar
  • Week view
  • Month view
  • Column view
  • Move between dates
  • Search and filter
  • Use When on your phone
  • Dashboard
  • Choose and arrange widgets
  • Draw on the calendar
  • Use the command menu
  • Mark a day
Events and periods
  • Choose an event type
  • Create and edit an event
  • Repeat an event
  • Lock an event
  • Edit multiple events
  • Mark a date range with a period
  • Set a reminder
  • Inbox
  • Check off events and keep a streak
  • AI title suggestions
Calendars and sharing
  • Calendars
  • Create a calendar
  • Open a calendar and choose its views
  • Find calendars in Discover
  • Share a calendar
  • Show calendars together
  • Track birthdays, subscriptions, habits, and trips
When agent
  • Use the When agent
  • Example requests
  • AI privacy and safety
  • Connect Claude or another AI app
Guides
  • Plan a trip
  • Track a project
  • Track bill and renewal dates
Settings and account
  • General
  • Customize event types
  • Organize events with labels
  • Notifications
  • My account
  • Invites
  • Archive
  • Data & privacy
  • Plan & billing
Troubleshooting
  • Something looks wrong
  • Fix an event’s time or date
  • Find a missing event
  • Get help with sign-in or access
  • A reminder did not arrive
Reference
  • Keyboard shortcuts
  • What's new
  • Glossary
Browse the docs
Start here
  • Welcome to When
  • Create your first event
  • Events, periods, and calendars
  • Send feedback
  • Set up When
Use the calendar
  • Week view
  • Month view
  • Column view
  • Move between dates
  • Search and filter
  • Use When on your phone
  • Dashboard
  • Choose and arrange widgets
  • Draw on the calendar
  • Use the command menu
  • Mark a day
Events and periods
  • Choose an event type
  • Create and edit an event
  • Repeat an event
  • Lock an event
  • Edit multiple events
  • Mark a date range with a period
  • Set a reminder
  • Inbox
  • Check off events and keep a streak
  • AI title suggestions
Calendars and sharing
  • Calendars
  • Create a calendar
  • Open a calendar and choose its views
  • Find calendars in Discover
  • Share a calendar
  • Show calendars together
  • Track birthdays, subscriptions, habits, and trips
When agent
  • Use the When agent
  • Example requests
  • AI privacy and safety
  • Connect Claude or another AI app
Guides
  • Plan a trip
  • Track a project
  • Track bill and renewal dates
Settings and account
  • General
  • Customize event types
  • Organize events with labels
  • Notifications
  • My account
  • Invites
  • Archive
  • Data & privacy
  • Plan & billing
Troubleshooting
  • Something looks wrong
  • Fix an event’s time or date
  • Find a missing event
  • Get help with sign-in or access
  • A reminder did not arrive
Reference
  • Keyboard shortcuts
  • What's new
  • Glossary
  1. Docs
  2. Settings and account
  3. Customize event types

Customize event types

Set defaults for new events, create custom event types, and manage period types.

Customize event types

Open Settings → Event types to change a type's defaults, create your own event type, or add period types. To change the type of one event, use the event's editor.

Each event type's row lists the reminders its new events start with, or No reminders. You can also change those from Settings → Notifications.

Edit a built-in type

Under Built-in event types, click a type's swatch to change its color in place. Choose Edit beside the type to change its theme and icon, timing behavior, and default reminders. Show as sets how its events appear on the grid: Duration, Start only, or All day. Turn on Check off to be asked whether each event of that type got done.

New events of that type use the new defaults. Existing events keep their own reminders, and an event whose theme you changed by hand keeps that theme. To return one event to its type's theme, open its Theme picker and choose Use type default.

A built-in type you have changed shows Reset, which restores its original defaults. Built-in types cannot be renamed or deleted.

Create a custom event type

Under Custom event types, choose Add event type, then set its name, appearance, behavior, and reminders. The type appears wherever you choose an event type. Click a custom type's name to rename it.

Deleting a custom type removes it from the type list. Events that used the type are not deleted.

Add a period type

Under Period types, choose Add period type, then set its name, theme, and Show as. Period types have no reminders or check-offs. Click a period type's name to rename it, its swatch to change its color, or Edit for the rest.

Deleting a period type removes it from the type list. Periods that used the type are not deleted.

Also see
Choose an event typeMark a date range with a periodOrganize events with labels
PreviousGeneralNextOrganize events with labels
On this page
  1. Edit a built-in type
  2. Create a custom event type
  3. Add a period type
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