When

Early access

DocsSign in
Start here
  • Welcome to When
  • Create your first event
  • Events, periods, and calendars
  • Send feedback
  • Set up When
Use the calendar
  • Week view
  • Month view
  • Column view
  • Move between dates
  • Search and filter
  • Use When on your phone
  • Dashboard
  • Choose and arrange widgets
  • Draw on the calendar
  • Use the command menu
  • Mark a day
Events and periods
  • Choose an event type
  • Create and edit an event
  • Repeat an event
  • Lock an event
  • Edit multiple events
  • Mark a date range with a period
  • Set a reminder
  • Inbox
  • Check off events and keep a streak
  • AI title suggestions
Calendars and sharing
  • Calendars
  • Create a calendar
  • Open a calendar and choose its views
  • Find calendars in Discover
  • Share a calendar
  • Show calendars together
  • Track birthdays, subscriptions, habits, and trips
When agent
  • Use the When agent
  • Example requests
  • AI privacy and safety
  • Connect Claude or another AI app
Guides
  • Plan a trip
  • Track a project
  • Track bill and renewal dates
Settings and account
  • General
  • Customize event types
  • Organize events with labels
  • Notifications
  • My account
  • Invites
  • Archive
  • Data & privacy
  • Plan & billing
Troubleshooting
  • Something looks wrong
  • Fix an event’s time or date
  • Find a missing event
  • Get help with sign-in or access
  • A reminder did not arrive
Reference
  • Keyboard shortcuts
  • What's new
  • Glossary
Browse the docs
Start here
  • Welcome to When
  • Create your first event
  • Events, periods, and calendars
  • Send feedback
  • Set up When
Use the calendar
  • Week view
  • Month view
  • Column view
  • Move between dates
  • Search and filter
  • Use When on your phone
  • Dashboard
  • Choose and arrange widgets
  • Draw on the calendar
  • Use the command menu
  • Mark a day
Events and periods
  • Choose an event type
  • Create and edit an event
  • Repeat an event
  • Lock an event
  • Edit multiple events
  • Mark a date range with a period
  • Set a reminder
  • Inbox
  • Check off events and keep a streak
  • AI title suggestions
Calendars and sharing
  • Calendars
  • Create a calendar
  • Open a calendar and choose its views
  • Find calendars in Discover
  • Share a calendar
  • Show calendars together
  • Track birthdays, subscriptions, habits, and trips
When agent
  • Use the When agent
  • Example requests
  • AI privacy and safety
  • Connect Claude or another AI app
Guides
  • Plan a trip
  • Track a project
  • Track bill and renewal dates
Settings and account
  • General
  • Customize event types
  • Organize events with labels
  • Notifications
  • My account
  • Invites
  • Archive
  • Data & privacy
  • Plan & billing
Troubleshooting
  • Something looks wrong
  • Fix an event’s time or date
  • Find a missing event
  • Get help with sign-in or access
  • A reminder did not arrive
Reference
  • Keyboard shortcuts
  • What's new
  • Glossary
  1. Docs
  2. Use the calendar
  3. Search and filter

Search and filter

Find an event, period, or calendar, and choose what the grid shows.

Search and filter

Search finds an item wherever it is. Filters hide items from the grid without changing them.

Search

Click the search button in the top bar, or press ⌘K (Ctrl+K on Windows). Type part of a title. Results include events, periods, and calendars, and they are not limited to the dates on screen. Choose a result to open it or go to its date.

Search opens the command menu, which also acts on results, goes to a date, and runs commands. See Use the command menu.

Filters

Open Filters in the top bar, or press ⌥F. On a phone, tap the filter button in the bar at the bottom of the calendar.

  • Hide repeating events and Hide past events are switches.
  • Event types, Calendars, and Labels each open a list of what is on screen. Everything starts checked. Uncheck an item to hide it, or choose Only on a row to hide the rest of that list. Show all brings a list back.
  • Labels in one group combine the way they do on the calendar: an item shows if any of its labels in each group is checked. Items without labels always show.

Filters apply to this calendar's views and its mini calendar, and last until you reload. Widgets such as Upcoming events and Today keep their own settings. Filters you have set appear next to the filter button, such as "Flights hidden" or "Only Reminders". Choose one to remove it, or Clear all under Active filters.

If something is missing

Clear the filters first. Then check that the event's calendar is included and shown in the current view. If you still cannot find the event, follow Find a missing event.

Also see
Move between datesKeyboard shortcuts
PreviousMove between datesNextUse When on your phone
On this page
  1. Search
  2. Filters
  3. If something is missing
When

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