When

Early access

DocsSign in
Start here
  • Welcome to When
  • Create your first event
  • Events, periods, and calendars
  • Send feedback
  • Set up When
Use the calendar
  • Week view
  • Month view
  • Column view
  • Move between dates
  • Search and filter
  • Use When on your phone
  • Dashboard
  • Choose and arrange widgets
  • Draw on the calendar
  • Use the command menu
  • Mark a day
Events and periods
  • Choose an event type
  • Create and edit an event
  • Repeat an event
  • Lock an event
  • Edit multiple events
  • Mark a date range with a period
  • Set a reminder
  • Inbox
  • Check off events and keep a streak
  • AI title suggestions
Calendars and sharing
  • Calendars
  • Create a calendar
  • Open a calendar and choose its views
  • Find calendars in Discover
  • Share a calendar
  • Show calendars together
  • Track birthdays, subscriptions, habits, and trips
When agent
  • Use the When agent
  • Example requests
  • AI privacy and safety
  • Connect Claude or another AI app
Guides
  • Plan a trip
  • Track a project
  • Track bill and renewal dates
Settings and account
  • General
  • Customize event types
  • Organize events with labels
  • Notifications
  • My account
  • Invites
  • Archive
  • Data & privacy
  • Plan & billing
Troubleshooting
  • Something looks wrong
  • Fix an event’s time or date
  • Find a missing event
  • Get help with sign-in or access
  • A reminder did not arrive
Reference
  • Keyboard shortcuts
  • What's new
  • Glossary
Browse the docs
Start here
  • Welcome to When
  • Create your first event
  • Events, periods, and calendars
  • Send feedback
  • Set up When
Use the calendar
  • Week view
  • Month view
  • Column view
  • Move between dates
  • Search and filter
  • Use When on your phone
  • Dashboard
  • Choose and arrange widgets
  • Draw on the calendar
  • Use the command menu
  • Mark a day
Events and periods
  • Choose an event type
  • Create and edit an event
  • Repeat an event
  • Lock an event
  • Edit multiple events
  • Mark a date range with a period
  • Set a reminder
  • Inbox
  • Check off events and keep a streak
  • AI title suggestions
Calendars and sharing
  • Calendars
  • Create a calendar
  • Open a calendar and choose its views
  • Find calendars in Discover
  • Share a calendar
  • Show calendars together
  • Track birthdays, subscriptions, habits, and trips
When agent
  • Use the When agent
  • Example requests
  • AI privacy and safety
  • Connect Claude or another AI app
Guides
  • Plan a trip
  • Track a project
  • Track bill and renewal dates
Settings and account
  • General
  • Customize event types
  • Organize events with labels
  • Notifications
  • My account
  • Invites
  • Archive
  • Data & privacy
  • Plan & billing
Troubleshooting
  • Something looks wrong
  • Fix an event’s time or date
  • Find a missing event
  • Get help with sign-in or access
  • A reminder did not arrive
Reference
  • Keyboard shortcuts
  • What's new
  • Glossary
  1. Docs
  2. Use the calendar
  3. Week view

Week view

Schedule events on a time grid and adjust how many days you see.

Week view

Choose Week in the top bar to see your schedule on a time grid. All-day events and periods appear in the lane above the grid.

Create and change events

  • Create: Double-click an empty time slot, or drag across several slots to set the duration. The event uses the time zone the calendar shows. An event you add late in the day, by double-clicking or with right-click Add event, ends by midnight.
  • Open: Click an event.
  • Move: Drag the event to another time or day.
  • Resize: Drag the event's bottom edge.

Changes save automatically. Locked events and events from read-only calendars cannot be moved or resized.

When Other hours are collapsed (Settings → General), the events in them are listed under the collapsed bar. Drag one onto the grid to give it the time under the pointer, or into the all-day lane. Nothing can be dropped into collapsed hours; let go over the bar to leave the event where it was.

Dragging one occurrence of a repeating event moves the whole series. See Repeat an event.

Change the range

Use the zoom controls to show between 1 and 30 days. On desktop, press + or ↑ for more days and - or ↓ for fewer. ⌥O zooms out to an overview.

← and → move by the visible range. ⇧← and ⇧→ move one day. Hold Space and drag to pan.

Select several events

Hold Shift and drag a box, or Shift-click individual events. Then choose an action in the selection menu. See Edit multiple events.

Also see
Month viewMove between datesSearch and filterCreate and edit an event
PreviousSet up WhenNextMonth view
On this page
  1. Create and change events
  2. Change the range
  3. Select several events
When

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